CFOs and CIOs are continuously looking for ways to improve their business systems, reduce costs and maximize efficiencies and even more so during these tough, work-at-home periods.
An INTEGRATED document management system sitting inside your business systems, can dramatically help with this.
By automating DOCUMENT workflows and properly managing the multitude of documents that often engulf your ERP and HR systems.
DocuVision has been shown to provide a very rapid ROI.
Consider these 10 ways where a DIGITAL DOCUMENT SYSTEM reduces costs.
To achieve this, DocuVision has a suite of standard modules to expedite the capture, storage, document workflows, distribution and control of critical ERP, HR and other business applications.
1. Pro-active reporting on MISSING and EXPIRING documents
Reduce your business RISKS by knowing pro-actively which documents are MISSING or EXPIRING.
2. Block ERP processes if KEY DOCUMENTS are MISSING
Reduce your business RISKS if specified documents are MISSING and which should BLOCK the processing of transactions or the opening of customer or supplier accounts.
3. Overcome staff frustrations during company AUDITS
Employees just love DocuVision when it comes to the annual AUDIT time and auditors just love it as well.
4. Staff time savings
Employees spend less time storing, retrieving and sharing documents. Tasks that took many minutes or hours with a manual, paper-based system take seconds with a digital system.
5. Customer and supplier service creates loyalty
Being able to respond efficiently to customer and supplier requests ensures efficiencies and loyalty as your company becomes a pleasure to deal and work with.
6. Streamline Business processes
Automated DOCUMENT workflows streamline business processes in accounting, sales, customer services, technical, maintenance, HR and other departments. Improving and optimizing these document processes and workflows leads to faster payment collection, lower purchasing costs, higher customer satisfaction and increased employee retention.
7. Security of your Documents
Enterprise Document Management systems like DocuVision with document and communication encryption and with extensive SECURITY options ensures that only the correct people have access to their relevant documents.
8. Save on copying and printing costs
Digital document management eliminates the need to print and file digital documents. And in today’s remote working environment – digital files can be shared securely and instantly – that’s what we all need – not printed copies.
9. Disaster recovery made easy
With a document management system, everything from correspondence and emails to invoices and contracts are stored in digital format. A current copy of these electronic documents is archived in the system’s centralised repository, where they are available to all AUTHORISED users. Version control ensures that everyone is working on a single, up-to-date document.
The result? By ensuring sensible backup policies with offsite backups, any business DISASTER is quickly restored.
10. Storage costs
Switching from paper-based processes to digital document management, means you no longer need to pay to store and maintain hard copies of your business records on or off site.